Roadmaps and Planning Artifacts

• Steward the company and function roadmaps from first draft through to the version the organization runs on.
• Maintain one canonical version of each artifact, in a known location, and keep terminology, timelines and numbers consistent across every roadmap, deck and planning document.
• Work with functional owners to bring in their contributions on schedule.
• Make sure each artifact reads as a single argument, with the functional detail tracing back to the company priorities it serves.

Communications and Stakeholder Engagement

• Develop and calibrate content for executive communications, presentations, and strategic narratives for leadership, internal functions, and external audiences.
• Centralize decisions, documentation, and updates in Notion and the project management tool, and streamline communication in Slack.

Team Effectiveness and Governance

• Drive the effectiveness of the Leadership Team through operating rhythms, decision frameworks, and accountability processes.
• Facilitate business reviews, planning sessions, and leadership meetings across time zones, structured to produce decisions rather than a list of follow-ups.
• Align leaders around priorities, decisions, and execution.
• Improve the speed and quality of decision-making across the organization.

Operating Model

• Own and continuously improve how the company plans, governs, and communicates.
• Integrate priorities into quarterly, annual, and long-range planning.
• Drive OKR governance, measurement, and accountability.
• Protect the top priorities from everything competing for the same attention and resources.
• Improve cross-functional coordination and organizational execution.

Systems Consolidation

• Own the migration of projects, issues and history onto a single designated project management system, and get the whole company working in it.
• Define how that system is structured: project hierarchy, issue types, statuses, ownership fields, and how roadmaps map onto the work underneath them.
• Drive adoption across functions, and retire legacy tools once migrations are complete.

Qualifications

• Experience: 5+ years supporting senior leadership or operations, including at least two startups or high-growth teams in biotech, deep tech, or science-driven environments.
• Program Ownership: You have stewarded high-stakes programs and the materials that represent them as the single accountable person for the process.
• Distributed Teams: You have run programs across time zones and know how to keep momentum across them.
• Narrative Sense: You can tell when a document does not hang together and fix it.
• Consolidation Experience: You have consolidated teams onto a single project management system before, and you know that the hard part is adoption rather than data transfer.
• Stack Fluency: Deep working knowledge of modern issue tracking and project management systems, plus Notion for documentation and dashboards and Slack for automation and integrations.
• Leverage: You use automation and language models as a matter of course, and expect the mechanical parts of coordination to be handled that way rather than by hand.
• Structured Thinking: You bring clarity and order, breaking large goals into trackable milestones.
• Execution Mindset: Planning is the starting point. The measure is whether deliverables land.
• Clear Communication: You write and speak with influence, creating alignment without micromanagement.
• Start-up Agility: Comfortable with ambiguity, making fast, pragmatic decisions and keeping others moving.

Parallel Bio is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We encourage applications from individuals of all backgrounds, regardless of age, gender, ethnicity, religion, disability, or sexual orientation.

Compensation: $155K - $172K